PREFERRED QUALIFICATIONS 

1. High School graduate or equivalent (GED).
2. Additional coursework or training in business field preferred.
3. Proficient in computer and word processing skills, database, spreadsheets, and desktop publishing. 
4. Ability to transcribe from tapes, shorthand, and/or written communication (per Administrator's discretion).
5. Ability to make decisions without direct supervision.
6. Demonstrated successful public relations skills.
7. Ability to maintain confidentiality.
8. Ability to handle heavy workload and a wide variety of assignments.
9. Successful experience in jobs of similar capacity.
10. Must successfully pass District battery of tests. 

JOB RESPONSIBILITIES 

1. Responsible to the Director of State and Federal Programs
2. Major responsibilities include assisting the Director of State and Federal Programs with word processing, copying, filing, meeting arrangements, and communication related to grant funded programs

Duties include: 

1. Process and maintain State and Federal Programs Documentation such as (but not limited to):
• PAR’s, mileage reports, travel, and expenses that requires knowledge of Excel (including formulas and linking) and PCMI 
• District and building grant documentation to meet State and Federal requirements
• Multilingual Learner Program records, student files, securing translation services, etc.
• Private Non-Public Equitable Services 
• Grant and program binders
• Timesheets 
• District and building inventory logs
• Communication and cooperation with McKinney-Vento Liaison
2. Process orders related to federal grant funded expenditures (requisitions)
3. Maintain Title I copier/printers (paper, toner, and service) and office supplies, working knowledge of a variety of office equipment
4. Obtains, gathers and organizes pertinent data as needed and puts into usable form
5. Knowledge of computers and various programs that run an efficient office system
6. Maintains a regular filing system as well as confidential files and processes incoming correspondence as instructed
7. Places and receives telephone calls in professional and courteous manner and records messages accurately and confidentially
8. Performs bookkeeping tasks that may be associated with the position 
9. Must be able to give direction to others and supervise them.
10. Ability to deal with the public tactfully and courteously and to work harmoniously with all other employees
11. Maintains a schedule of appointments and meetings
12. Must be able to prioritize workload and adjust accordingly to meet the demands of the job
13. Considerable knowledge of business English, mathematics and a variety of other communication skills
14. Processing, pick up and delivery of office mail
15. Other duties as assigned by the Director of State and Federal Programs that are allowable within grant guidelines.
16. Conducts himself/herself in a professional manner commensurate with his/her position and projects a good public image of the School District in dealing with the community and employee groups. 

SELECTION COMMITTEE

EVALUATED BY                              DIRECTOR FOR STATE & FEDERAL PROGRAMS

APPLICATION PROCEDURE:

All Internal Applicants (Current District Employees) please apply on our website using your PHASD email at the Internal Link located in the upper right hand corner of the link below.

Unified Talent

External Candidates use the link above to apply.  

The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category, (collectively, “Protected Classes”), in its programs and activities, including employment opportunities.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER